First, I “time” races. Designing a course and making maps to post on the web are part of that. If you want the course measured for USATF certification, click on the “Measuring” tab for details. Coordinating with local public safety people, registration, marking the course and putting trained volunteers out on the course are things I do NOT do.
Results are done with a computer program that matches time and place. Verifying registrant information produces highly reliable results. Getting in a time crunch on race day causes problems. The exact method employed is changing from race to race. As of January 2018, I am experimenting with a a chip timing system. How your race is timed is going to be highly dependant on things like number of participants, weather on race day and availability of power at the finish.
If I time your race, you have to provide finish line helpers. 2 helpers for very small races and 4 for 200. I have done 400 with cards in a 5K but it took about 12 volunteers and 2 pre-race meetings to do it. You MUST provide a spreadsheet of runner First Name, Last Name, Age and Gender. You need to have this for registrant check-in anyway. That said, you could easily use 6 people on any manually timed finish. Anybody involved in the race and not doing anything should be sent to check with the crew to see if they need help!
The computer program updates place and award status every time a FINISHER is entered. An “Awards So Far” page can be printed before everybody has finished. Thus, you can get awards to the first finishers who would likely be long gone by the time the 55 minute 5K folks get in.
If somebody says, “I have to leave. Did I place?” you can ask the computer operator to see if this person gets an award.
Cost is largely a function of how far the race is from Johnson City, Tennessee. A small, simple, “you provide bibs and pins” (if you want them), established race in town is around $165 and including bibs. A brand new card timed race with mapping and some counseling an hour away is going to be more like $300 with a drop in cost the second year. That said, charges vary with perceived complications.
If there are no complications and my “Hot Spot” has enough bars, results will be uploaded to this web site within 20 minutes of completion of the race.